Travel Coordinator Services

Here is how the work lines up. Travel coordination in Canada is a discipline shaped by the eleven primary airports that production teams cycle through — YVR Vancouver, YYZ Toronto Pearson, YUL Montreal Trudeau, YYC Calgary, YOW Ottawa, YHZ Halifax, YWG Winnipeg, YYT St. John's, YZF Yellowknife, YFB Iqaluit and YXY Whitehorse — plus the home-carrier mix of Air Canada, WestJet, Porter, Air North, Canadian North and First Air that productions stitch together for crew movement across the country.

The coordinators on our roster handle IRCC work-permit coordination under USMCA, CUSMA and Mobilité francophone streams, LMIA-exempt processing for global crew arriving under treaty co-productions, visa-letter packets for cast and crew arriving from the US, UK, France, Australia, Germany, Italy and across the EU, and the day-one acclimatization protocols that Quebec, Yukon and Nunavut winter conditions — running below minus-25°C from December through March — fully need for global cast and crew unfamiliar with sub-Arctic operating conditions on location at Mont-Tremblant, Banff, Whitehorse, Yellowknife or Iqaluit.

On the ground, our Canadian travel coordinators book the Fairmont network that productions concentrate around — Fairmont Royal York Toronto, Fairmont Hotel Vancouver, Fairmont Le Reine Elizabeth Montreal, Fairmont Le Château Frontenac in Quebec City, Fairmont Banff Springs, Fairmont Empress Victoria, Fairmont Château Laurier Ottawa, Fairmont Château Whistler — alongside the boutique tier at Hotel X Toronto, Shangri-La Toronto and Vancouver, Four Seasons Toronto and Montreal, Sutton Place Toronto, Hotel Le Germain across Montreal, Toronto, Quebec City and Calgary, Auberge Saint-Antoine in Quebec City, Le Grand Lodge Mont-Tremblant and Fogo Island Inn for productions venturing into Newfoundland's Atlantic edge.

They plan Aurora-season shoot windows through the September-April Yukon and Northwest Territories Northern Lights peak (with March as the prime aurora-photography month), route around festival blackouts including TIFF September, Hot Docs April-May, Calgary Stampede early July, Just for Laughs Montreal in July and Carnaval de Québec in February, and stage acclimatization days for global cast arriving into deep-winter shooting windows. We match travel coordinators based on cast and crew headcount, Indigenous-territory access needs, IRCC work-permit complexity, winter-route depth and the bilingual EN/FR booking-agent relationships each Canadian production needs.